1. Check if you need to register your company. It is not always necessary to register a business. Check out the cases in which you should set up a company. If you do a small business and your revenues do not exceed 50% of the minimum wage throughout the year, you can run a so-called non-registered business and you do not have to report it to the office.
2. Choose a company type. This is an important choice and one that will determine other requirements for the future legal entity, such as the minimum share capital requirements.
3. Determine what your company will do and select the PKD codes. When registering a company, you have to report what kind of activity you will run - in the application you enter the so called PKD code. The type of activity will determine, among other things, how you will be taxed and also other obligations (e.g. having a cash register).
4. Think about where you want to open a business account. Before you register a company, you can check which bank offers the best conditions for a business account. You can use a private account, but a separate account for your company is much more convenient. Some banks allow you to open a company account before you register. In others, you will only be able to do this after you have registered your company. Once you have opened an account, you will need to report the account number to the office.
5. Draw up the Articles of Association. Once the preliminary decisions are handled, investors can start by drafting the constitutive documents. These will represent the instrument for forming the company and will contain the principles for functioning, will state the business type, the names of its founders, the purpose of the company and many other details.
6. Deposit the minimum share capital. For this purpose, a bank account is opened and the minimum share capital is deposited there.
7. Appointment. For some types of business entities, it is necessary to appoint the management board and also a supervisory board.
8. Actual company registration. Once the company has a bank account and the Articles of Incorporation have been drafted and notarized, it can be registered at the National Court Register.
9. Other registrations. Following its registration, the company can be obliged to perform important duties related to setting up a business, such as: reporting to the insurance in ZUS (Social Insurance Institution), cooperating persons and employees; in the case of partnerships - reporting to the tax office such data as, among others, the business address, place of keeping accounting records); VAT registration (in the case of one-man companies, you can do it during the registration process); registering a fiscal cash register (if you sell goods to natural persons or run a company that is obliged to pay VAT); obtaining a licence or an entry in the registers of regulated activity.